Deer Valley Pilots Association

 Monthly Meeting Minutes – May 17, 2007

 

“The Minutes of the Monthly Meeting are subject to approval and/or change by the Board of Directors at the next monthly meeting.”

 

At 7:00 PM, Deer Valley Pilots Association (DVPA) President Ray Weigold called the May 2007 meeting to order in Pan Am Flight Academy Training Room “B”.  Board members present:  Secretary Michael T. McNally, Treasurer Doug Bronson, Jim Little, Ken Cada, Robert Thomas and Dan Tollman. 

 

Directors Absent:    Mike Berglund, Dee Grimm, Al Wendler, Whitney White and Stan Watkins.  Proxy was received from Dee Grimm.

 

Members in Attendance:  Alan Stills, Jim Russell, Lacy Parker, Warren McIlvoy, Chuck Emery, Pete Sattig, Robert Urban, Marcia Balestrino, Ed Chauza, Terry Nordstrom, Bill Woods and Jim Abraham.

 

Introductions/Meeting Format:

 

President Ray Weigold welcomed everyone to the meeting.  Ray utilized a power point presentation to review and conduct the meeting agenda.

 

Guest Speaker:  Ray Weigold introduced Mr. Gary Mascaro, DVT Airport Manager, who spoke to the meeting on several topics:

 

1)  There will be no Minimum Standards issued for certified flight instructors.

 

2)  The RFP for self-serve fuel has closed.  There was one (1) respondent whose proposal has been accepted by the City of Phoenix.  Mr. Mascaro could not state the name of the vendor at this time due to the fact that the formal acceptance has not yet been issued by the City of Phoenix.  The main changes that were issued as addendum to the RFP were the deletions of the requirement(s) of users to possess a current City of Phoenix Fuel Handlers Permit and valid DVT access control card.

 

3)  The Phase II implementation of the pedestrian access control will be completed by the end of July 2007.

 

4)  In regards to both north and south side restroom renovations, hot water is a possibility for the north restrooms but there is not adequate electrical power available for the south side.

 

5)  The City of Phoenix plans to issue an open RFP for construction of corporate hangars on the east side.  The hangars are to be utilized for commercial/storage activities.  There is also an open RFP to be issued for private development of the 20 acres on the south east side.

 

6)  DVT has received a grant in the amount of $9,000,000.00 for ramp paving and security lighting.  Construction is scheduled to start on the south ramp in July 2007.

 

7)  Five (5) Eviction Notices have been issued to tenants who have failed to comply with corrections of discrepancies as noted following hangar inspections.

 

Treasurers Report / Minutes of the Meeting:

 

In preparation for this meeting, Mike McNally e-mailed copies of the March meeting minutes to each Director.  Doug Bronson moved to approve the minutes as submitted and Dan Tollman seconded the motion with the board voting unanimously to approve the minutes.

 

Treasurer Doug Bronson reviewed the financial report as of April 30, 2007.   Ken Cada moved to accept the Treasurers Report as submitted and was seconded by Dan Tollman with the board voting to approve the report.

 

Membership:

 

There are a total of 374 members in good standing as of May 1, 2007.  This is a membership increase of seven (7) new members from the previous month.  A current roster has been provided to each board member by Dan Tollman.

 

Old Business:

 

Avionics Vendor:  Advantage Avionics is scheduled to be on-airport approximately mid-June 2007.  They will be located in the former Bank One Hangar on the south east side.

 

Minimum Standards:  There has been no response from Phoenix Aviation as of this date.

 

New Business / Committee and Special Projects Reports:

 

DVPA Annual Picnic:  Doug Bronson is well into the planning stage for the annual picnic.  It has been decided that the admission price will be raised to $5.00 per person to cover the escalation in expenses.  The DVPA volunteers will prepare the grilled food as opposed to having it catered.  Doug is looking into a means to streamline the check-in process.  (Action Item #1)

 

New DVT Control Tower:  The new control tower was placed in operation on April 24, 2007.  It appears that there will be some delay in conducting tours of the new facility.  The security level for the site is still maintained as “Orange” by the Dept. of Homeland Security (DHS).  The DVT Tower Manager is working on proposed “pre-departure plans” to help expedite traffic.

 

Payson Fly-In:  Bob Thomas reported that he spoke to the Camping Coordinator at PAN.  There are twelve (12) campsites available at $12.00 per day.  A date has not been set for the fly-in at this time.  Ray has offered to poll the membership to develop a feasible date.  (Action Item #2)

 

Quarterly Newsletter:  Jim Little has again asked the membership to please provide news items and/or items of interest.  It was suggested that DVPA request any Incident Logs pertaining to DVT activities.  (Action Item #3)

 

Aviation Fuel Theft:  There have been several reports of fuel theft recently at DVT.  It appears that the fuel is being stolen from aircraft parked in the non-covered and covered tie-down areas.  The theft has been reported to the City of Phoenix Police Department and DVT Airport Operations.  This theft is not only a crime, but carries the potential to create an accident.  Members are alerted to take extra precaution when pre-flighting their aircraft and be aware of any activity they might find suspicious in the ramp areas.  Ed Chauza asked if DVPA should become involved.  (Action Item #4)

 

Phoenix Aviation Advisory Board (PAAB) Subcommittee Meeting:  Ray Weigold will be sending out a memo on the schedule subcommittee meeting scheduled for 5 June 2007.  Ray will attend the meeting and is asking for any other interested directors/members to also attend.  (Action Item #5)

 

Arizona Pilots Association (APA) Annual Meeting:  The annual meeting will be held at SDL.  DVPA, as a chapter member, encourages all members to attend.  Maricopa County Sheriff Joe Apiro will be the guest speaker.  Doug Bronson and Bob Thomas have volunteered to staff the DVPA table.  DVPA logo wear and brochures will be available.  APA president, Arv Schulz, has approved the sale of merchandise and solicitation of members.  Jim Little has sent, via email, an invitation and information to all members.  (Action Item #6)

 

Status of Directors:  Ed Chauza asked Ray Weigold about the status of directors, specifically Al Wendler, who has resigned.  Ray stated that the issue of Al Wendler’s resignation will be reviewed in Executive Session, following this evening’s meeting.  (Action Item #7)

 

Board Meetings:  Jim Russell asked for a discussion on board meetings and a member’s voting ability.  Ray Weigold responded that the monthly board meetings will remain open to all members until/unless it becomes an issue.  Pete Sattig commented that it has been his experience from serving on HOA boards, that an open meeting prevented the board of directors from conducting business in a timely manner.

 

Board of Director Responses:  Jim Russell commented on his disappointment to the lack of response he received on his email comments to the board.  Ed Chauza stated that there has been no response to his requests for information.

 

Airport Tenant Issues:  Pete Sattig stated that most tenants are concerned with issues such as hangars and that SASO’s (Specialized Service Operations) are less of an issue.

 

SASO (Specialized Service Operations):  Jim Russell recommended forming a committee to follow the SASO process.  It was agreed to establish a committee to be chaired by Jim Russell.  Bob Thomas volunteered to work on this committee, reporting directly to Ray Weigold.  (Action Item #8)

 

DVPA 501 C 3 Status:  There was a short discussion on the provisions/differences in non-profit organization structures.  DVPA operates as if it were a 501 C 7.  DVPA filed for 501 C 3 status years ago and never did receive an authorization letter.  (Action Item #9)

 

Calendar:

 

June 5, 2007         PAAB Subcommittee Meeting

June 20, 2007       Partnership Meeting

June 21, 2007       PAAB Meeting

 

Action Items:

 

 

Meeting Adjourned: